Before/After Care Program. We extend our sincere gratitude to the dedicated educators who have generously committed to participating in the program before and after their full working day. The unwavering dedication and willingness of our teachers and staff to contribute beyond regular duties and responsibilities is greatly appreciated and serve as a testament to the exceptional commitment of our MPVA community.

This Parent/Guardian - Student Enrollment Agreement has been updated as of July 2025 to reflect current changes and updates in the program and supersedes and replaces any previous enrollment agreement.

1. Mission statement

 

MPVA PTO Before/After Care ("ACP") is dedicated to offering a secure environment for your child during the hours preceding and following the official school day. This initiative is managed exclusively by MPVA PTO volunteers and operates independently from Meyerland PVA Middle School (MPVA) and the Houston Independent School District (HISD). MPVA PTO's overarching purpose encompasses both addressing community needs and establishing a consistent funding stream to advance its mission of supporting educators and all students at MPVA.

The ACP staff is unwavering in their commitment to student safety, diligently implementing policies and protocols to this end. By entering into this agreement, Parent/Guardian and students mutually commit to upholding these measures, which are integral to maintaining a secure atmosphere. It is important to note that non-compliance with this agreement will lead to the immediate removal of the student from the program.

1. PROGRAM DESCRIPTION

 

1. OVERVIEW

 

To provide clarity regarding Parent/Guardian expectations, it is essential to understand that the primary purpose of the ACP program is to offer affordable on-campus childcare services before and after school hours. Any additional programming beyond this fundamental mission may be subject to restrictions imposed by district regulations or constrained by staffing capacities.

Homework Focus: Students are encouraged to utilize the time for homework completion, supported by dedicated teachers who are available to provide guidance and assistance.

Consistency and Routine: The program maintains a structured daily routine, aiding students

in establishing productive habits and managing their time effectively.

 

1. STAFFING

 

ACP staffing will consist exclusively of dedicated MPVA teachers and staff, who bring their expertise and commitment to ensuring a safe and enriching environment for your children. As we finalize the teacher assignments, rest assured that the program will benefit from the collective experience and dedication of our esteemed teaching faculty and staff. Our utmost priority remains maintaining a safe environment for students, teachers and staff, in accordance with applicable Texas law. We sincerely appreciate your understanding and patience as we diligently work to ensure the best possible care and educational experience for your children.

1. INCLUSIVITY

 

The ACP program welcomes registration from all students currently enrolled at MPVA, provided that Parent/Guardian and students adhere to established protocols and fee policies. Special needs and/or disability will not restrict any student from enrollment, as long as reasonable accommodations can be made.

Parent/Guardian are not required to disclose any needs or disabilities; however, the ACP program may face limitations in accommodating needs that are not evident. Parent/Guardian are encouraged to participate in open dialogue with the program director and staff. (All conversations remain confidential.) This collaborative approach enables us to explore potential solutions that align with the child's specific circumstances. Reach out to (aftercare@mpvapto.com) with any concerns or questions.

ACP strives to accommodate every student; however, there may be instances where specific needs may extend beyond current staffing capacities. In these circumstances, students may be admitted to the program when such staffing is available.  Families will be promptly notified once these staffing conditions have been met.

Our overarching goal remains steadfast: to foster inclusivity in partnership with families, creating a nurturing environment that optimally supports each student.

1. PROGRAM CHANGES AND UPDATES

 

ACP consistently searches for solutions to streamline and improve program administration. New procedures may come on board and/or be modified throughout the year with the intent of simplifying systems for families and staff. Any such change will be communicated by email to families. Comments and suggestions are always appreciated and can be addressed to (aftercare@mpvapto.com or treasurer@mpvapto.com).

The administration of the ACP program is managed solely by PTO volunteers. ACP matters are typically addressed during late evening hours after volunteers fulfill their own professional and personal responsibilities. This may cause a delay in response. Your patience and understanding are greatly appreciated.

 

1. POLICIES

 

1. DAYS/TIMES OF OPERATION

 

The ACP program is open during open school days throughout the HISD academic calendar year, beginning in August and ending in June. The program is not open weekends, HISD school holidays or any days that school or afterschool activities have been cancelled by HISD administration or other governing body.

1. COMMUNICATION

 

ACP seeks to maintain consistent and open communication with Parent/Guardian and staff by the following methods:

1. Email

Notices  and  other  information  will  be  sent  by  email  from aftercare@mpvapto.com or treasurer@mpvapto.com. Emails will be sent to the address provided on the Student Information Form.  If Parent/Guardian would like emails sent to additional accounts, please contact the program director at the address above.

1. Phone

ACP staff may contact you via phone in the event of an emergency or in the case of your child not being picked up on time. Please contact the school directly in the event of an emergency that may alter the participation of your child in care that day or delay your timely pick up of your child.

 

1. LATE START/CANCELLATION

 

If HISD cancels school, and/or closes its buildings, because of adverse weather, or any other reason, ACP will also be closed/cancelled. Any HISD school closure/delay includes ACP.

If HISD has a late-start because of adverse weather, ACP will not open, as staff may also be unable to travel.

If HISD cancels school after the school day has begun, ACP will also need to close. Parent/Guardian will need to pick up students immediately (no later than one (1) hour from the official announcement). ACP cannot provide coverage in emergency situations.

 

1. EMERGENCY PROCEDURES

 

In the event of an emergency, the following procedures are in place to ensure the safety of students and staff.

Evacuation/Lockdown

Staff members are responsible for moving students quickly and quietly to the designated safe area. Emergency evacuation & relocation diagrams are located in areas specified by local authorities. In some circumstances, Parent/Guardian may be called to pick up their students.

Medical Emergencies

In a life-threatening emergency, 911 will be called before Parent/Guardian. In the event of other medical emergencies, staff will take necessary steps in obtaining care for the student then attempt to contact Parent/Guardianan.

If the Parent/Guardian is unable to be reached, staff will call 911. Our primary objective is to obtain medical treatment. In case of emergency, transportation to a hospital will be via an emergency vehicle.

1. HOMEWORK POLICY

 

After student check-in, staff will encourage students to complete homework for the first hour. During this time, students may be asked to be respectful of their peers and keep their voices down/use headphones.

It is your student’s sole responsibility to complete their individual homework assignments. If homework help is needed, encourage your student to ask staff for assistance. Information regarding tutorial programs may be found on the main Meyerland PVA Middle School website and is beyond the scope of ACP.

1. MEALS

 

Meals are not provided by ACP.  However, after school care meets in the cafeteria and students can get afternoon meals as provided by MPVA Middle School. Before school care dismisses to cafeteria breakfast session.

Students may bring their own meals/snacks. Please remind your students to clean up behind themselves.

1. PROCEDURES

 

1. CHECK IN/CHECK OUT PROCEDURES

 

3. Student Procedure

Each student is required to check in to the care on arrival, following the procedures outlined below:

Before School Care: Students are required to enter the school by the main front entrance on Manhattan Drive.  Students are to report to their assigned staff member’s room and check-in

 

promptly.  Students are not to leave their assigned area without permission from their assigned staff member, though students may be given permission to get breakfast or attend another activity (before school tutorial, club meeting, library visit, etc.) from their assigned staff member.

After School Care: Students are required to proceed immediately to their assigned location and to sign with their assigned staff member no later than 5 minutes after the school dismissal bell rings. School staff will announce any changes to ACP locations. Students may leave ACP for another activity (tutorials, sports practice, club meetings, etc.) with permission of their assigned staff member, and only after signing in.

Students are not allowed to wander the hallways or exit the building without permission of their assigned staff member. Students found outside their assigned areas without permission of their assigned staff member and student failure to check-in on time will be considered a violation of ACP rules and codes of conduct. Repeated violation of ACP rules and codes of conduct will result in removal from program.

4. Parent/Guardian or Designated Adult Pick Up Procedure

Parent/Guardian or Designated Adult* must present themselves at the school entrance and enter the visitor entrance to pick up their child. They must check in with the staff member present and present photo identification, and students will be called for after Parent/Guardian or Designated Adult* identification have been verified. Students will not be released to any person who does not have  photo  identification  confirming  that  they  are  the Parent/Guardian or on the Designated Adult* list.

*Designated Adults are provided during the enrollment Process in the Student Information Form. Changes to the Designated Adult list must be made in writing with at least 24 hours notice to aftercare@mpvapto.com and to edeleon6@houstontisd.org ensure students are leaving with the correct adult and Parent/Guardian permission.

1. HOURS OF OPERATION

 

ACP is staffed by MPVA teachers and staff, after completing their entire work day. Please be respectful of our staff’s time and pick up students promptly.

1. Hours

Morning Care starts at 7:00 AM and ends at morning bell. Afternoon Care starts at 4:00 PM and ends at 6:00 PM.

1. Late policy

 

There is a five (5) minute grace period for pick up. At 6:06 PM the Parent/Guardian is late. Parent/Guardianan will be notified by email of any late pick up.

There are no fees for late pick up. Parent/Guardianan will be notified by email of any late pick up.

After three (3) late pick-ups, students will be removed from the program.

C. PROGRAM FEES AND PAYMENT POLICY

 

1. Fee list

Registration Fee: $75 One Time Payment

Before School and After School Care: $180 monthly

Late Pick Up Fee: $5 per minute (following the 5 minute grace period)

Late Payment Fee: $15 per incident

1. Registration Fee

The $75 Registration Fee is required to reserve a spot in the ACP. This registration fee is to cover costs associated with accounting and student tracking procedures. Registration Fees apply to every student.

1. Monthly Rate

The monthly fee is $180, regardless of session participation, days attended, shool holidays, and/or school closures. There will be no prorated fee. This fee has been calculated primarily on staffing expenses and may be adjusted, with notice, for such expense.

All accounts in good standing as of May 25, 2026 will have June fees waived.

1. Late Pick Up Fee

Pick up time is promptly at 6:00 pm.  There will be a 5 minute grace period, following which there will be a Late Pick Up fee assessed at $5 per minute of tardiness. We recognize that  exceptional  and  extenuating  circumstances  may  arise  and  with  appropriate communication, will reserve the right to cancel the assessed fee. Questions regarding the assessment of the fee may be directed to treasurer@mpvapto.com.

1. Late Payment Fee

Monthly payments are due on or before the first of each month, and we will extend a grace period until the 15th of each month.  If payment has not been received on or prior to the 15th of each month, a late payment fee of $15 will be assessed.  Prompt payment of both the outstanding monthly fee and the late payment fee is expected no later than the first of the following month, along with resumption of timely payment as outlined above.

 

Any outstanding balance must be cleared before students will be admitted to the current program

 

e. Fee Reduction/Fee Waiver Policy

Any fee reduction or fee waiver is at the SOLE discretion of MPVA PTO and is limited to any funds remaining after ACP financial obligations have been met.

ACP exists to provide low cost childcare to the MPVA community and as a sustainable revenue source for MPVA PTO’s mission to serve all students and staff at MPVA Middle School.

 

1. Payment Procedures
1. Payment Due Date

Registration fee is due on submission of Student Enrollment Forms to reserve a spot, and payment must be received prior to the first day of care provision.

Monthly Fees are due on the first day of every month with the exception of August Payment, which is due by the first day of school, August 12, 2025.  Payment will be considered late, and a late fee assessed if payment is not received by August 22, 2025. For regular monthly payments, payment must be received on or before the 15th of the month, or a late payment fee will be assessed.

Students are considered enrolled until Parent/Guardian informs ACP of removal by email. Parent/Guardian are responsible for monthly fees accrued until written cancellation. Cancellations will go into effect at the end of the current month of notification.  Written cancellation can be provided to aftercare@mpvapto.com.

Late Pickup Fees and Late Payment Fees are due on the first of the month following assessment of the fee. Failure to pay late fees timely may result in removal from the ACP program.

 

1. Accepted Methods of Payment

Monthly  payments  may  be  paid  by  credit/debit  card  on  Membership  Toolkit (https://mpva.membershiptoolkit.com/form/m/343038 )   or   through   Zelle   at treasurer@mpvapto.com.  Zelle payments must include “Student Name ACP Month Payment” on memo to be properly credited to your account.

Cash or check will not be accepted.

Per HISD regulations, ACP staff will never accept any fee payments.

1. Late Payments

Accounts are delinquent after 30 days. Students will be removed from the program after an account has remained delinquent for 45 days. If you need to set up a payment plan, please contact treasurer@mpvapto.com.

1. DELINQUENT ACCOUNT POLICY

PTO activities: Any student account that remains delinquent may result in student being ineligible to participate in any MPVA PTO sponsored activities, including field trips.

 

Debt collection: Unsettled account balances may be pursued through all debt collection methods available to MPVA PTO.

D. REMOVAL FROM PROGRAM

 

Students may be removed from ACP under the following conditions:

1. No payment
2. Late pick ups
3. Parent/Guardian or Student failure to follow policy
4. Incompatibility
5. Misconduct and/or Repeated violation of ACP Policies/Code of Conduct

 

1. SAFETY

 

ACP has established the following procedures for student and staff safety.

1. STUDENT TRACKING SYSTEM

 

Students are required to check in with their assigned staff member at their assigned location. Location is most often the classroom of the assigned staff member, but may at times also be in the cafeteria or the library. Announcement over the school PA system will be made to inform students of changes to location and it is the student’s responsibility to be aware of their assigned location and any changes to that location. Students are required to receive permission from their assigned staff member and/or sign out to leave their location and attend other after school programs or events.

1. EMERGENCY PROCEDURES

 

Evacuation/Lockdown

Staff members are responsible for moving students quickly and quietly to the designated safe area. Emergency evacuation & relocation diagrams are located in areas specified by local authorities. In some circumstances, Parent/Guardian may be called to pick up their students.

Medical Emergencies

In a life-threatening emergency, 911 will be called before Parent/Guardianan. In the event of other medical emergencies, staff will take necessary steps in obtaining care for the student then attempt to contact Parent/Guardianan.

If the Parent/Guardian is unable to be reached, staff will call 911. Our primary objective is to obtain medical treatment. In case of emergency, transportation to a hospital will be via an emergency vehicle.  Parent/Guardian are required to submit an Emergency Authorization Form as part of the Enrollment Packet. This form can be found on the MPVA Website.

1. STUDENT MEDICATIONS

 

There is no guarantee that the school nurse will be on campus or available during Before School or After School Care hours.  If students have been authorized to take their own medication,  include  this  information on Student Medical Information form during enrollment. If changes to the form are required, please resubmit your form electronically and follow up with an email to aftercare@mpvapto.com.  Students enrolled in ACP may take their own medication, provided they have been authorized to do so.

If your student uses an inhaler or epi pen and is comfortable with using, please note on Student Medical Form. If your student has an epi pen but has never used it, please continue to have student carry it, but please email aftercare@mpvapto.com so staff can be aware that your student may need assistance.

Please email aftercare@mpvapto.com if you have any concerns about your student’s medications.

D. CODE OF CONDUCT

 

The HISD Code of Student Conduct will be adhered to so as to ensure the safety of all students. Students will be immediately removed from the program for the remainder of the school year, should disrespectful or unsafe behavior be directed towards a student or staff member, either by a Parent/Guardian of a student or student. A Zero Tolerance Policy will be enforced. Parent/Guardian and students are responsible for reading and knowing the expectations of the HISD Code of Conduct received during the first week of school from student’s   homeroom   teacher.   It   can   also   be   found   here https://www.houstonisd.org/codeofconduct

These are updated procedures and policies for the ACP program. These procedures and policies are in place for student safety and program accountability. Students and Parent/Guardian agree to follow such procedures and policies and any refusal by action or omission will result in immediate termination from the program for the remainder of the school year.

1. CONFIDENTIALITY POLICY

 

The ACP program holds in the utmost regard the duty to uphold the confidentiality of all individuals connected with the Before/After Care Program. Parent/Guardian must fully comprehend the implications inherent to this obligation. Parent/Guardian are required to acknowledge that the Confidentiality Policy extends not solely to their own student or family, but encompasses all students, families, and staff affiliated with the ACP program.

Any Parent/Guardianan who divulges information deemed confidential, exerts undue pressure upon staff or other Parent/Guardian to acquire information beyond their purview, shall be deemed in breach of the Confidentiality Policy. Such actions will result in immediate removal of their student from the program.

1. GRIEVANCES

 

The ACP program operates under the authority of the Meyerland Performing & Visual Arts Middle School PTO, a distinct and private entity separate from MPVA Middle School and the Houston Independent School District (HISD). Nonetheless, incidents involving student and/or Parent/Guardianan misconduct may also be reported and documented by MPVA

Middle School and HISD. Any decision regarding admission or removal from the ACP

program lie SOLELY with MPVA PTO's discretion.

Should any Parent/Guardianan encounter concerns that pertain to their student's engagement within the ACP program, avenues of communication are readily accessible. The program director may be contacted at treasurer@mpvapto.com, or the MPVA PTO president at president@mpvapto.com .

 

VIII. Parent/Guardian and Student Acknowledgement

To Acknowledge that you and your student have read, understand, and accept the 2025-26 ACP policies, Parent/Guardianan please type your name on the first line below. Student shall  type  their  name  on  the  second  line  as  acknowledgment  of  agreement.

Parent/Guardianan it is your responsibility to assure your student’s understanding of this